FMIT Hurricane Michael Post-Event Alert

For Post Michael Steps for Public Assistance Requests, Click here.

Michael Event Information:

FEMA Disaster Declaration Number: DR-4399 (Click here for FEMA site)
FEMA Public Assistance Fact Sheet: Click here
Florida Public Assistance Website: www.FloridaPA.org
FEMA Damage Inventory Spreadsheet Download: Click Here
FEMA Updated Public Assistance Eligibility:

Public Assistance – Category A (Debris Removal)
Bay, Calhoun, Franklin, Gadsden, Gulf, Hamilton, Holmes, Jackson, Jefferson, Leon, Liberty, Madison, Suwannee, Taylor, Wakulla, Washington

Public Assistance – Category B (Emergency Protective Measures)
Bay, Calhoun, Franklin, Gadsden, Gulf, Hamilton, Holmes, Jackson, Jefferson, Leon, Liberty, Madison, Suwannee, Taylor, Wakulla, Washington

Public Assistance – Category C (Roads & Bridges) 
Bay, Calhoun, Gadsden, Gulf, Jackson, Liberty
 
Public Assistance – Category D (Water Control Facilities) 
Bay, Calhoun, Gadsden, Gulf, Jackson, Liberty
 
Public Assistance – Category E (Buildings & Equipment) 
Bay, Calhoun, Gadsden, Gulf, Jackson, Liberty
 
Public Assistance – Category F (Utilities)
Bay, Calhoun, Gadsden, Gulf, Jackson, Liberty
 
Public Assistance – Category G (Parks, Recreation, Other)  
Bay, Calhoun, Gadsden, Gulf, Jackson, Liberty

Post Michael Steps for Public Assistance Requests

Step 1.  Document Damages – In order to help Members and expedite both the Claim and Public Assistance (PA) processes, FMIT is performing complementary initial Damage Assessments and stabilization of buildings who have external damage to the building envelope that can lead to additional damages.  Please ensure that you are able to provide a representative to assist these teams when contacted in order to tour your locations and document and/or stabilize damages.

If you are not participating in the initial damage assessment process with FMIT, or you are not an FMIT Member, please ensure that your internal teams are capturing photos and descriptions of damages, by address, caused by to your fixed real property assets (Buildings, fixed Property in the Open: Pavilions, Lights, Fencing, etc.).

Members have the right to stabilize and repair their own property and FMIT or another insurer, as well as FEMA, will need to confirm damages in order to assist with anticipated payments.  Members who have adequate documentation will have a more efficient and successful experience than those without this critical loss information.


Step 2.  Confirm Your Account with www.FloridaPA.org.  FMIT anticipates that FEMA will be opening up the public assistance process for many of the counties affected by Michael.  Make sure you are ready for this by ensuring that your municipality has an account with www.FloridaPA.org as this is the vehicle for applying for and receiving FEMA PA grants. You do not need to create another account if your municipality already has one.  Make sure you can login and see your account information.

Step 3.  Apply for Public Assistance through www.FloridaPA.org. Once FEMA has opened up Michael for Public Assistance in your county, log into the Florida PA site and follow the instructions there to submit your Request for Public Assistance (RPA). This will put you in the queue for FEMA to review and begin the PA process:

  1. Email Confirmation - Your municipality should receive an email confirmation of your RPA after submittal.
  2. Exploratory Call - FEMA will review your application and a FEMA representative will contact you to schedule an Exploratory Call. This is an introductory call with a FEMA Program Delivery Manager (PDMG - formerly PAC) to provide an overview of damages and needs.
  3. FEMA Damage Inventory – Your PDMG will request that you submit an initial Damage Inventory spreadsheet through the FEMA Grants Portal (access provided by FEMA once RPA is approved), so FEMA can review and be prepared for the Kickoff Meeting.  The initial Damage Inventory does not have to be 100% complete to be uploaded, but should be representative of most larger damages.
  4. Kickoff Meeting – Your PDMG will setup a Kickoff Meeting where the PDMG will meet with you to review your Damage Inventory and other issues related to recovery from Michael.
  5. Work with PDMG to Complete DA Inventory & PA Submittals. Your PDMG will guide you through the process reviewing documentation for Projects and submitting to FDEM for review.  This process will take months and you may be assigned multiple PDMGs before the final PA grant is awarded.

Step 4.  Set FEMA PA Grant Award Expectations:  The old saying that “our expectations are our reality” certainly holds true with regard to FEMA PA. Within the past 2 years, FEMA has responded to multiple events that have affected U.S. public entities, including some of the largest storms in history (Harvey, Irma, Maria, Florence, Michael). They have a gargantuan task ahead of them and it will take a lot of time for them to complete their mission of assisting public entities after Michael. Members can reasonably expect that the PA request process will last at least 6 months (and likely longer) and that any grant monies will not be received for 18 (at a minimum) to 36 months.  This estimate is based upon FEMA’s current funding pace with past events, such as Matthew and Irma.

Conclusion: FMIT is here to support Members’ recovery efforts, as well as provide any information we have gathered in support of your claims so Members can adequately support their FEMA PA requests.  While we are still actively responding and gathering data for Michael damages.  In the coming days/weeks, we will be able to support your data and document requests.  Please email propclaim@flcities.com after you have begun the FEMA PA request process and we will assist you with providing you damage data that we have on file.